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About the Role:

We’re looking for a professional and highly organised Administration Assistant to join our Allied Health team based in East Maitland. This role is part-time, working Monday to Thursday from 8:30am to 5:06pm.

In this role, you will provide high-level administrative support to the Allied Health department, ensuring the smooth day-to-day coordination of appointments, communication, reporting, and office operations.

You’ll work closely with Allied Health Supervisors and Team Leaders to support the delivery of quality services through strong organisation, attention to detail, and exceptional customer service.

This is a fast-paced role suited to someone who is proactive, adaptable, and able to manage multiple priorities while maintaining professionalism and confidentiality.

Benefits:

• SCHAD’s Award Level 2 Pay rates from $34.58 – $37.73
• Ongoing training & professional development
• Supportive and collaborative team environment
• Opportunity to work within a values-driven organisation
• Fitness Passport access for you & family (Eligible Criteria Applies)
• Annual flu vaccination

Duties:

• Provide administrative support to the Allied Health department
• Coordinate meetings, appointments, training, and events
• Prepare reports, presentations, correspondence, and meeting minutes
• Monitor emails, correspondence, and phone enquiries
• Maintain databases, records, and filing systems
• Order and manage office, assessment, and stationery supplies
• Assist with petty cash, reconciliations, and timesheet submissions
• Coordinate travel and accommodation arrangements
• Support compliance, reporting, and documentation requirements
• Maintain confidentiality across all administrative processes
• Contribute to a professional, organised, and safe office environment

Skills and Experience:

Essential:

• Strong administration and organisational skills
• Excellent written and verbal communication skills
• Sound computer skills, including Microsoft Office and Outlook
• Ability to prioritise tasks and meet deadlines in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Professional presentation and customer service skills
• Ability to work independently and collaboratively within a team
• Current NSW Driver’s Licence

Desirable:

• Certificate in Business Administration or equivalent
• Experience in administration within community services, health, or not-for-profit sectors
• Knowledge of community-based organisations and networks

About Us:

For over 65 years, Challenge Community Services has been empowering individuals and strengthening communities. We deliver a range of services including disability accommodation, foster care, allied health, and supported employment, with a strong focus on inclusion, respect, and person-centred support.

We are proud to be an Equal Employment Opportunity employer and welcome applications from Aboriginal and Torres Strait Islander peoples and those from culturally and linguistically diverse backgrounds.

How to apply

When applying, please ensure you include a cover letter, resume and address the key selection criteria as part of your application.

To apply and view the Position Description please click on the 'apply now' button below or visit our website: www.challengecommunity.org.au

Confidential enquiries can be made by contacting Nicola Phillips on (02) 6763 1890 or via email [email protected]

Closing Date: 14 June 2026

We acknowledge the traditional owners of the land on which we work and live, and pay my respects to their elders past and present